Complete management for art inventory, sales, and operations.
XIBIT brings artwork tracking, physical locations, consignment splits, collector CRM, sales invoicing, and staff permissions into one connected workspace.
Four pillars of gallery operations
Designed specifically for physical galleries, pop-up spaces, and institutions.
1. Inventory & Locations
Master artwork records, multi-image assets (primary, detail, frame, installation views), editioning, bin/rack storage tags, physical movements, condition reports, and insurance valuations.
- Vault, rack, and wall location tracking
- Multi-asset resolution diagnostics & crop editor
- Master record powers all features seamlessly
2. Artists & Consignments
Artist relationship management, submission intake, consignment split percentage calculations (e.g. 50/50), digital consignment agreement generation, and payout statements.
- Scoped artist submission portals
- Automated consignment payout calculations
- Image rights & reproduction sign-offs
3. Collectors & Sales
Collector CRM, acquisition histories, sales inquiries, atomic 15-minute / 24-hour hold locks for 1-of-1 originals, tax invoices, card/wire payments, and signed exit verification passes.
- Atomic 24-hour hold locks
- POS card, bank wire, & check payment logging
- HMAC signed exit pass release verification
4. Exhibitions & Operations
Exhibition lifecycle planning, salon wall artwork assignments, batch physical wall card printing (4x6, 5x7, 2x3), entrance signage, staff task assignment, and analytics.
- Batch wall card & signage studio
- 7-section exhibition readiness checklist
- Scoped staff permissions & approval workflows
Full 10-stage artwork lifecycle tracking
XIBIT logs every interaction from studio intake to final collector archive.
Consignment contracts, studio origin, split percentages.
Ownership records, institutional history, prior sales.
Surface photography, frame notes, conservation state.
Physical storage bin, gallery wall, loan movement.
Retail valuation, net artist split, currency profile.
Assigned shows, salon wall height, booth layout.
Viewing room views, inquiries, 24h hold locks.
Certificates of Authenticity, export tearsheets.
Tax invoices, wire payment logs, payout slips.
HMAC signed exit pass, shipping release.